How to Create an RFQ on ENTEK: Step-by-Step Guide

A request for quotation (RFQ) is how you turn a purchasing need into comparable offers from several suppliers at once. On ENTEK the whole flow lives in one form, and offers come back to one screen where you can compare and award them. This guide walks through it in the order the form does.

What should you prepare before you start?

Five minutes of preparation saves a round of clarification questions later. Have these ready:

How do you create the request, step by step?

1. Open the marketplace and choose Request for Quotation. From your dashboard, go to the Marketplace section and open the RFQ form.
2. Fill in Basic Information. Give the request a clear title and description. A title like "550 kVA standby generator for the Riyadh warehouse" gets better responses than "generator needed".
3. Add your Products. Add each product line with its quantity, unit, and specifications. Write specifications a supplier can actually quote against: ratings, dimensions, standards, and any certification you require. You can attach documents to remove ambiguity.
4. Choose how suppliers are selected. The form gives you three ways: let the platform match suitable suppliers automatically, pick specific suppliers yourself from your favorites, or leave it open. Automatic matching is the right default when you do not have established suppliers for this category.
5. Set the Delivery Details. Choose the receiving branch or delivery location and your timing requirements. Suppliers price logistics from this.
6. Link the Project and Approvals. If the purchase belongs to a project, select it, set the priority, and add the approvers who must sign off. Doing this now means the award will not wait for signatures later.
7. Confirm Contact Information. This is who suppliers reach if they need a clarification. A named, reachable contact keeps offers moving.
8. Set Additional Details. Currency and payment terms. Stating payment terms up front produces offers that already reflect them, instead of a renegotiation after award.
9. Submit. The request goes out to the selected suppliers, and its expiry date defines the bidding window.

What happens after you submit?

Incoming offers collect under Manage RFQs and Bids. There you can open each bid, compare what suppliers offered line by line, and see how offers develop. When one stands out, award it - the platform turns the winning bid into a purchase order so the paper trail stays connected from request to order.

How do you write specifications suppliers can price?

The quality of your offers is set by the quality of your lines. Three habits make the difference:

• State the requirement, not the brand, unless the brand is the requirement. "Diesel generator, 550 kVA standby rating at site conditions" invites competition; naming one model invites one price.
• Include acceptance criteria. The standard the product must meet, the certificates you expect with delivery, and what you will check on arrival.
• Separate must-have from nice-to-have. Suppliers price hard constraints; mixing wishes into the spec inflates every offer.

How ENTEK helps

The value of running this through ENTEK is what happens around the form: your request reaches verified suppliers, every offer lands in one comparable view instead of a scattered inbox, approvers are built into the flow, and the award becomes a purchase order without retyping anything. Procurement teams keep one record of who was asked, who offered what, and why the winner won.